Solution to Problems Encountered in Internet Faxing
Business communication forms an important facet of any business. Stable and reliable network with the resources, colleagues and clients maintains company’s productivity and efficiency up to the optimum level. Among the business owners one of the most significant and productive communication tools is ‘Fax’.
The innovation of ‘Fax’ has turned out to be of great benefit for the businesses. The era of traditional faxing got over long time back. The emergence of internet fax has offered its subscribers, resolution to the troubles and difficulties associated with conventional faxing.
However, like it is said, ‘There are always two sides of a coin’. So, despite of the benefits offered by internet faxing, there are still some drawbacks associated with this service. Let’s see some of the problems associated with the internet faxing –
1. Subscription and Cancellation:
Problems regarding cancellation and subscription are associated with the service provider. Users end-up paying for the service not as per the usage. And such challenges arise as soon as businesses begin to use the service. This in turn leads to cancellation problems and cancellation issues arise when business decides to detach its service ties with the service provider.
Analyzing internet fax plans that best meet the business needs can save from falling into the pitfalls. Knowing first the frequency of use of the service and then subscribing for the best suitable subscription plan, can avoid hassles associated with the service plans.
2. Online Storage:
Storage limit of internet fax is another challenge. Faxes sent to the business owners get automatically at an online storage box. But, internet faxing can provide storage to faxes for only six to twelve months unlike the email mailboxes. The data need to be deleted to create space for new data.
A dedicated hard disk can resolve such issue. On deleting the old faxes businesses would still be able to keep their hands on internet faxes.
3. Document Integrity:
Sharing any form of information might be vulnerable to security pillars of an organization. Online faxing encrypts the entire data before passing it on to the fax servers. Similar to normal fax transmissions, internet faxing is also susceptible to deviation of transmissions and eavesdropping.
In the case of online faxes, encoding a digital transmission or uploading it to a server allocated specifically to faxes over an encrypted web connection provides good security against interceptions. A much secured transmission channel is provided by VoIP based Hosted PBX phone system providers as the transmission channel is safe through encryption and tunneling.
Bottom line, takes away that internet faxing is much secured than using traditional fax machines, because faxes are transmitted across public telephone network, and are prone to potential hackers. In contrast to this, in internet faxing encryption utilized and faxes get directly transferred to the recipient’s mailbox.
A normal voice call when handled over by VoIP service is compressed via a codec that lets the software greatly reduce the sound size , however this does not causes any noticeable change as the human ear cannot catch these changes. However , the same method when employed in FAX service causes a problem as data is sometimes lost. Is there a way out of this?
Different providers suggest different solutions to these problems for VoIP users. You can adjust some of the settings on your fax machine and your VoIP account to make fax transmission more successful, like choosing a codec that samples more often or setting your fax machine to send the signal more slowly to build in some tolerance for gaps and lost packets, but most VoIP providers recommend that you use a dedicated fax line for anything more than occasional faxes. Some VoIP providers even offer integrated faxing capabilities.
When dealing with problems related to subscription a user must first check out if the services provided by internet fax are financially feasible to his needs. Just because Internet fax is a great business doesn’t mean they have to subscribe it. Choose the correct plan so that Internet Fax is a benefit not a burden.
Have dedicated hard-disk acts as a safety measure for ensured backup. This way even though the online storage is emptied, the offline backup will let the business work without any problems.