5 Steps Checklist for Moving Your Phone System to the Cloud

The whole new revolutionary ballgame striving in the IT world – “Cloud Technology” has pervaded every business process to simplify the life of every entity in the business world. Now, it’s easy for people to communicate and collaborate pretty much easily and good things start to happen instantaneously.

Business processes running in the cloud has created possibilities for simplifying the sharing of information and remote working. Out of the several business processes, one critical part of every business that keeps it functioning running smoothly is communication among its personnel belonging to various departments. And to simplify and fasten the speed of communication among several channels, businesses have started moving their communication in the cloud. But, all in all ensuring that everything is put in the right place and building a space that fits the phone system requirements is not easy.

So, here’s a five steps checklist to ensure that your phone systems operating in the cloud is performing well.

1. Determine Goals and Evaluate Needs

A famous saying by Benjamin Franklin, “By failing to preparing you are preparing to fail” holds completely true when talking about getting cloud-hosted phone services. Failing to define a goal and carefully analyzing needs for setting-up virtual phone system helps to get things done rightly. While going through this journey of defining goals you will discover the challenges and gradually respective solutions to adjust things requisite to run business voice in the cloud efficiently.

2. Check Its Financial Stability

Expectations change as the businesses evolve. The need for scaling up or complete transformation of current phone set-up may arise but, have you taken into consideration the cost-factor for making the successful cloud transition. From setting up, configuring to managing and updating the cloud server, cost of each and every step must be evaluated before making the final move. Failing to consider cost of each step can add-up the expenses rather than decreasing the overall cost.

3. Ensure Data Safety in the Cloud

Doesn’t matter if it is a consulting, manufacturing, legal firm or simply a small store, security and safety of each firm’s data is of utmost importance. And every business need to understand that data safety is not something which happens on its own. Identifying the right service provider and using the right technology that focuses both on data encryption and identity verification are critical for data security. Businesses need to make strategic decisions while adopting cloud for storing confidential data. One small tip, considering implementation of consensus assessment Initiative Questionnaire (CAIQ) provided for free by

Businesses need to make strategic decisions while adopting cloud for storing confidential data. One small tip, consider implementation of Consensus Aassessment Initiative Questionnaire (CAIQ) provided for free by Cloud Security Alliance (CSA) that can prove to be helpful for maintaining appropriate security levels for data in the cloud.

4. Consider Business Continuity Plans

By default, cloud-based set-ups are more redundant and resilient than traditional cloud set-ups. Any natural disaster or flood may hit your business anytime. While preparing to make the switch from on-premise set-up to cloud, asking the cloud service provider about business continuity features and disaster recovery options such as failover provisions or call routing are important to keep businesses running smoothly.

5. Setting up Funds for Any Additional Equipment

The best part of making a switch to cloud is that you don’t have to be bothered about maintaining on-site equipment, such as private branch exchange. Simply, a strong internet connection is required to connect customers with a phone or PC. However, after incorporating cloud solutions, you may identify that computers or desk phones in place are not compatible with newly adopted hosted phone solutions.

Wrapping it up

Cloud has become the ubiquitous part of a common man’s vocabulary but not everyone’s familiar with the pros and cons associated with smooth adoption. Businesses can bring the significant difference to their functioning and create huge revenue making opportunities by simply addressing few above-mentioned concerns in time.